Brother FAX-575 Personal Fax, Phone, and Copier
4.0Editor score
Easy-to-operate faxing
Black-and-white copying
512 KB memory
In this guide
Finding a reliable fax machine that fits your budget can be challenging in today's digital landscape. We have compiled a list of affordable options that still deliver essential functionality for small offices and home users.
Our team evaluated ten distinct models based on user feedback, technical specifications, and overall performance. This comparison helps you navigate the market to find a device that meets your specific communication needs without overspending.
Each selection highlights unique strengths and potential limitations to guide your decision-making process. Please note that product availability and pricing may fluctuate over time, so verify details before purchasing your final choice.
Top 3 Picks for Best Cheap Fax Machine
Canon PIXMA TR4720 All-in-One Wireless Printer
3.8Editor score
Auto Document Feeder
Mobile printing support
Built-in fax capability
Canon PIXMA TR8620a All-in-One Printer
4.0Editor score
Alexa voice control
Auto 2-sided printing
200 Sheet capacity
Top 10 Best Cheap Fax Machine in 2026 Compared
Below is a side-by-side comparison of all ten products to help you evaluate key specifications and features at a glance before making your purchase decision.
ProductsSpecificationsEditor scorePrice
Best Budget
Brother FAX-575 Personal Fax, Phone, and Copier
9,600 BPS fax modem
512 KB memory stores
50-Sheet paper capacity
400 x 400 dpi
4.0Editor score
Editor's Choice
Brother FAX-575 Personal Fax, Phone, and Copier (Renewed)
9,600 BPS fax modem
512 KB memory stores
50-Sheet paper capacity
400 x 400 dpi
3.8Editor score
Best Premium
Sharp UXB20 Inkjet Fax Machine
9,600 bps modem speed
449 KB memory
30 speed dial presets
24-page out-of-paper
3.3Editor score
HP DeskJet 2955 Wireless All-in-One Color Inkjet Printer
Wireless printing support
60-sheet input tray
HP AI capabilities
Dual-band Wi-Fi
3.7Editor score
Canon PIXMA TR4720 All-in-One Wireless Printer
Auto Document Feeder
Built-in fax feature
100 sheet capacity
Canon PRINT app
3.8Editor score
Canon MAXIFY MB2720 Wireless Color Printer for Business
500 sheets combined capacity
20,000 page duty cycle
Dual Resistant Inks
Canon PRINT app
3.9Editor score
Canon PIXMA TR8620a All-in-One Printer Home Office
Alexa smart reorders
15 / 10 ipm
Auto 2-sided printing
1,000 Page Cycle
4.0Editor score
BRTFAX2840 – Brother intelliFAX-2840 Laser Fax Machine
Laser print technology
21 ppm speed
200 x 300 dpi
Network ready no
3.9Editor score
Brother FAX-575 Thermal Transfer Fax
9.6 Kbps modem
512 KB memory
400 x 400 dpi
10 Sheet ADF
3.3Editor score
Panasonic KX-FHD331 Plain Paper Fax
Caller ID compatible
Answering machine interface
9.6 Kpbs modem
Uses plain paper
2.7Editor score
1. Brother FAX-575 Personal Fax, Phone, and Copier – Best Overall Value
Brother FAX-575 Personal Fax, Phone, and Copier
9,600 BPS modem speed
512 KB memory capacity
400 x 400 dpi resolution
50-Sheet paper capacity
The Brother FAX-575 stands out as a reliable all-in-one device for users needing basic fax, phone, and copy functions. With a 4.0 rating, it offers solid performance for home offices looking for simplicity.
Pros
- Easy-to-operate faxing
- Black-and-white copying
- Reliable phone integration
- Compact personal design
- Energy efficient operation
Cons
- Slower transmission speed
- Limited color support
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Its 512 KB memory allows storage of up to 25 pages, which is useful when out of paper. The 9,600 BPS modem ensures steady transmission, while the 50-sheet tray reduces frequent refills.
While transmission takes about 15 seconds per page, this is acceptable for low-volume users. The main limitation is the lack of color copying, but for document-heavy environments, it is sufficient.
Ideal for small businesses or individuals prioritizing ease of use over advanced features, this model provides a cost-effective way to maintain traditional fax capabilities alongside modern printing needs.
Memory Management Features
The 512 KB internal memory ensures documents are held securely even if the paper tray runs out mid-job.
Transmission Reliability
At 9,600 BPS, the modem provides consistent connection speeds suitable for most standard fax documents.
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2. Brother FAX-575 Personal Fax, Phone, and Copier (Renewed) – Cost-Effective Alternative
Brother FAX-575 Personal Fax, Phone, and Copier (Renewed)
9,600 BPS fax modem
512 KB memory storage
50-Sheet paper capacity
400 x 400 dpi
This renewed version of the Brother FAX-575 offers the same functionality as the new model at a lower price point. Rated 3.8, it is suitable for buyers who prioritize budget over brand new condition.
Pros
- Lower purchase price
- Same core features
- Easy-to-operate interface
- Black-and-white copying
- Reduced environmental impact
Cons
- Potential wear and tear
- Shorter warranty period
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Key features like the 9,600 BPS modem and 512 KB memory remain intact, ensuring reliable faxing and copying. The 50-sheet capacity and phone integration make it a versatile unit for light use.
However, being renewed means there might be minor cosmetic imperfections or used components. The warranty is typically shorter than for new units, so checking return policies is advisable.
For those looking to minimize upfront costs without sacrificing essential fax capabilities, this renewed option is a practical choice for temporary or secondary office setups.
Refurbishment Quality
Renewed products are generally tested to ensure functionality, but buyers should inspect physical condition upon arrival.
Warranty Considerations
Always review the specific warranty terms provided by the seller for renewed electronics before committing to purchase.
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3. Sharp UXB20 Inkjet Fax Machine – Simple Office Solution
Sharp UXB20 Inkjet Fax Machine
9,600 bps modem speed
449 KB memory capacity
30 speed dial presets
24-page out-of-paper memory
The Sharp UXB20 combines fax functionality with inkjet printing for clear document output. With a 3.3 rating, it appeals to users seeking basic fax and copy tasks without complex features.
Pros
- Multi-copy up to 99
- Caller ID ready
- Distinctive ring detection
- Inkjet printing quality
- 30 speed dial presets
Cons
- Lower overall rating
- Limited memory compared to others
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It features a 24-page out-of-paper memory capacity and 30 speed dial presets for quick dialing. The modem speed of 9,600 bps ensures standard transmission times for most documents.
Callers appreciate the caller ID and distinctive ring detection capabilities, which help manage incoming communications efficiently. The multi-copy function allows up to 99 copies, useful for small batches.
Best suited for small offices needing straightforward faxing with decent print quality, this model offers functional value for those who do not require high-volume printing.
Out-of-Paper Memory
This feature ensures that incoming faxes are stored even if the machine is out of paper, preventing data loss.
Speed Dial Convenience
With 30 speed dial presets, frequently contacted numbers can be reached with a single button press.
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4. HP DeskJet 2955 – Modern Home Printing Hub
HP DeskJet 2955 Wireless All-in-One Color Inkjet Printer
Dual-band Wi-Fi connection
60-sheet input tray
HP AI capabilities
7.5 ppm black speed
This HP model focuses on color printing and wireless convenience for home users. While it lacks a dedicated fax module, its scanner and copy functions can complement digital faxing solutions.
Pros
- Wireless printing support
- Mobile and wireless printing
- Compact design
- Sustainable design
- Instant Ink trial included
Cons
- No built-in fax module
- Basic control panel
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Features like HP AI help optimize print formatting, removing unwanted content to save ink and paper. The dual-band Wi-Fi ensures stable connections for mobile printing from various devices.
The compact design fits well in home environments, and the 60-sheet tray reduces maintenance. However, for true fax needs, additional software or a separate device is required.
Ideal for tech-savvy households relying on cloud-based fax services, this printer provides excellent color quality and smart features at an entry-level price point.
AI Optimization
HP AI technology scans web pages and emails to print only essential content, improving efficiency and reducing waste.
Instant Ink Trial
The included trial delivers ink automatically before you run out, offering convenience during the first three months.
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5. Canon PIXMA TR4720 – Best All-in-One Fax Solution
Canon PIXMA TR4720 All-in-One Wireless Printer
Auto Document Feeder
Built-in fax capability
100 sheet capacity
Canon PRINT app
The Canon PIXMA TR4720 delivers a true 4-in-1 experience with built-in fax capabilities essential for office workflows. Rated 3.8, it balances functionality with ease of use for home and small office settings.
Pros
- Compact and versatile
- Easy setup via app
- Mobile printing support
- Auto Document Feeder
- 100 sheet plain paper
Cons
- Standard fax speed
- Basic ink system
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Its Auto Document Feeder simplifies multi-page faxing, saving manual effort. The 100-sheet tray ensures less frequent refills, while the Canon PRINT app enables seamless mobile management.
Setup is straightforward through the app, and ink cartridge installation is designed for convenience. The 8.5×11 borderless print support adds versatility for larger document needs.
Perfect for those needing reliable faxing integrated with printing and scanning, this model is a top choice for users seeking a single device for multiple tasks.
Auto Document Feeder
This feature allows sending multi-page documents without manually placing each page, speeding up fax transmission.
Mobile Integration
The Canon PRINT app provides a user-friendly interface for managing print and fax jobs directly from a smartphone.
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6. Canon MAXIFY MB2720 – Business Grade Reliability
Canon MAXIFY MB2720 Wireless Color Printer for Business
500 sheets combined capacity
20,000 page duty cycle
Dual Resistant Inks
FCOT Color 12 Seconds
Designed for business environments, the MAXIFY MB2720 offers robust performance with a 20,000-page duty cycle. Its 3.9 rating reflects reliability for demanding users needing consistent output.
Pros
- Two paper cassettes
- High duty cycle
- Smudge resistant text
- US-based service support
- Wireless connectivity
Cons
- Higher cost than home models
- Larger footprint
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The dual paper cassettes provide 500 sheets total, reducing downtime for refills. Dual Resistant Inks ensure text remains sharp and smudge-free, even under heavy use.
US-based service and support add peace of mind for business owners who cannot afford long downtimes. Wireless features allow seamless integration with various operating systems.
Best for small to medium businesses with higher printing volumes, this printer offers longevity and professional-quality output that justifies the investment.
Duty Cycle Capacity
A 20,000-page duty cycle means the printer is built to handle high daily usage without premature wear.
Ink Durability
The Dual Resistant High Density inks protect printed documents from fading or smudging after handling.
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7. Canon PIXMA TR8620a – Premium Smart Fax Option
Canon PIXMA TR8620a All-in-One Printer Home Office
Alexa smart reorders
15 / 10 ipm speed
Auto 2-sided printing
200 Sheet capacity
This premium model integrates Alexa for voice-controlled printing and smart ink reordering. With a 4.0 rating, it delivers high-end features for users seeking convenience and advanced connectivity.
Pros
- Voice control integration
- Auto 2-sided printing
- 200 Sheet capacity
- ENERGY STAR certified
- 1 Year Warranty
Cons
- Higher price point
- Complex initial setup
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The 200-sheet capacity and auto 2-sided printing reduce manual intervention and save paper. Wireless 4-in-1 capabilities ensure flexibility for all document tasks including fax.
Energy efficiency is highlighted by ENERGY STAR and EPEAT certifications, lowering long-term operational costs. The 1-year warranty adds protection for this significant investment.
Ideal for tech-forward offices wanting voice control and high capacity, this printer justifies its cost with superior automation and environmental sustainability.
Alexa Integration
Voice commands allow users to check ink levels and request reorders without using a physical device.
Energy Efficiency
ENERGY STAR certification ensures the printer consumes less power than standard models, reducing electricity bills.
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8. Brother intelliFAX-2840 – Dedicated Laser Fax Unit
BRTFAX2840 – Brother intelliFAX-2840 Laser Fax Machine
Laser print technology
21 ppm speed
200 x 300 dpi
Network ready no
The Brother intelliFAX-2840 is a dedicated laser fax machine for those prioritizing speed and text clarity. Its 3.9 rating indicates solid reliability for users needing fast document transmission.
Pros
- High laser speed
- Laser output quality
- Dedicated fax function
- Reliable performance
- Compact footprint
Cons
- No network connectivity
- No printer features
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At 21 ppm, it outperforms many inkjet alternatives in speed. Laser technology provides crisp, smudge-resistant text output suitable for professional documents.
Without network capabilities, this model is best for standalone office use. The lack of general printing limits versatility but ensures focused performance on faxing tasks.
For small businesses requiring quick, high-quality faxing without the complexity of multifunction units, this laser device offers a straightforward and efficient solution.
Laser Speed Advantage
At 21 pages per minute, laser faxing is significantly faster than many traditional inkjet fax machines.
Output Quality
Laser technology produces sharp text and line drawings that do not smear when handled.
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9. Brother IntelliFax 575 – Thermal Fax Reliability
Brother FAX-575 Thermal Transfer Fax
9.6 Kbps modem
512 KB memory
400 x 400 dpi
10 Sheet ADF
This thermal fax model provides basic fax and copy functionality with energy-efficient operation. With a 3.3 rating, it serves users needing a no-frills device for occasional transmissions.
Pros
- Energy Star certified
- Simple fax operations
- 512 KB memory capacity
- 10 Sheet ADF
- Thermal transfer output
Cons
- Thermal paper cost
- Lower resolution output
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The 512 KB memory and 10-sheet ADF allow for quick batch faxing without constant manual feeding. Energy Star certification ensures low power consumption during standby.
Thermal paper can be more expensive over time, and output quality may not suit detailed documents. However, for text-based needs, it remains a dependable option.
Best for settings where faxing is rare and simplicity is key, this model offers functional reliability without complex setup or maintenance requirements.
Thermal Technology
Thermal transfer printing does not require ink or toner, reducing consumable maintenance steps for the user.
ADF Capacity
The 10-sheet Auto Document Feeder allows sending small batches of faxed pages without manual intervention.
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10. Panasonic KX-FHD331 – Affordable Plain Paper Fax
Panasonic KX-FHD331 Plain Paper Fax
Caller ID compatible
Answering machine interface
9.6 Kpbs modem
Uses plain paper
This Panasonic model accepts plain paper for faxing, making it more versatile than thermal models. With a 2.7 rating, it may appeal to users needing basic fax capabilities on a tight budget.
Pros
- Plain paper usage
- Caller ID integration
- Answering machine interface
- Easy setup
- 6-month warranty
Cons
- Low customer rating
- Short warranty period
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Features like caller ID compatibility and an answering machine interface allow it to work well within existing phone setups. The 9.6 Kbps modem handles standard document transmission.
However, the lower rating suggests potential reliability issues or limited support. The 6-month warranty is shorter than many competitors, which could increase long-term risk.
Suitable for light users who prefer standard paper and need basic call features, this device provides essential functionality but may lack advanced durability.
Plain Paper Convenience
Using standard plain paper avoids the need for special thermal rolls, which are harder to source and more costly.
Phone Integration
The answering machine interface enables the device to share a single line for both voice and fax tasks.
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Buying Guide – How to Choose the Best Cheap Fax Machine
Choosing the right fax machine requires evaluating several technical and operational factors to ensure it meets your specific workflow needs.
Connection Type
Consider whether you need a traditional phone line connection or a modern internet-based fax solution. Traditional modems are reliable but require physical phone wiring, while VoIP options use your internet connection.
Ensure your chosen model supports the connection type available in your office to avoid setup complications later.
Paper Capacity
Higher paper capacity means less frequent refilling, which is crucial for busy environments. Models with trays holding 500 sheets or more can handle large batches without interruption.
For home use, a 50 to 100 sheet tray is usually sufficient and helps maintain a compact footprint.
Memory Storage
Memory capacity determines how many pages can be stored if the machine runs out of paper. Look for models with at least 25-page capacity to ensure critical documents are not lost.
This feature is essential for businesses that receive high volumes of incoming faxes throughout the day.
Resolution Quality
Resolution affects the clarity of text and graphics on printed documents. A standard resolution of 200 x 300 dpi is generally acceptable for text, but higher dpi is better for logos or detailed sketches.
Check the specifications to ensure the output quality matches the professional standards required for your business communications.
Modem Speed
Faster modem speeds reduce the time needed to transmit pages, improving overall efficiency. A speed of 9,600 bps is standard, while faster options save time for high-volume users.
Consider your daily fax volume when deciding if the standard speed is adequate for your needs.
Multi-functionality
All-in-one units combine faxing with printing, scanning, and copying, saving space and cost. Dedicated fax machines focus solely on transmission but may lack versatile document handling.
Choose a multifunction printer if you need to consolidate tasks into a single device for your workspace.
Durability and Duty Cycle
The duty cycle indicates how many pages a machine can handle per month without wear. Higher duty cycles are vital for businesses with heavy daily usage.
Select a model with a duty cycle that exceeds your monthly printing volume to ensure longevity and reliability.
User Interface
An intuitive control panel makes daily operation easier and reduces training time. Look for clear displays and simple menu navigation.
Simpler interfaces are often preferred in environments where multiple people may operate the fax machine.
How to Use and Care for Your Cheap Fax Machine
Proper setup begins with ensuring a stable phone or internet connection. Connect the telephone cord securely to the dedicated phone port on the machine and test the dial tone.
Regular cleaning of the paper path and scanner glass prevents jams and ensures clear transmission quality. Use a soft, lint-free cloth for cleaning components without damaging them.
Store paper in a dry place to avoid moisture damage. Adjusting paper guides to the correct size prevents misfeeds and ensures smooth operation every time you send a document.
Frequently Asked Questions
What is the difference between inkjet and laser fax machines?
Inkjet fax machines use liquid ink cartridges and are generally quieter and cheaper upfront, while laser fax machines use toner and offer faster speeds with sharper text. The choice depends on your volume and print quality needs.
Can I fax without a traditional phone line?
Yes, you can use internet-based fax services or a fax machine with VoIP compatibility. However, some older modems may struggle with VoIP signals, so check compatibility before switching.
How much paper capacity do I need?
For home use, 50 to 100 sheets is sufficient. For business environments, look for machines with 500 sheets to minimize refills during busy periods.
What does memory capacity mean in fax machines?
Memory capacity refers to how many pages the machine can store temporarily when it runs out of paper. This prevents data loss during incoming transmissions.
Is a high resolution important for faxing?
High resolution is crucial if you need to fax detailed documents like signatures or logos. Standard resolution is fine for plain text documents used in most business communications.
How do I troubleshoot a jammed fax machine?
Turn off the machine and open all panels to check for stuck paper. Remove any debris gently and ensure guides are adjusted correctly before restarting.
Final Thoughts on Choosing the Best Cheap Fax Machine
The Brother FAX-575 and Canon PIXMA TR4720 stand out as top picks for balancing affordability and essential features. These models suit users needing basic functionality without compromising on reliability.
Consider your specific needs like paper capacity and connection type before purchasing. A model that fits your workflow will save time and reduce maintenance in the long run.
Always check current pricing and availability since market conditions change frequently. Verifying details before buying ensures you get the best value for your investment.